If you are taking some time to plan upcoming evaluations and aren’t sure how to structure your surveys, here is some advice on best practice survey design.
A well-structured survey can assist with overall response rates and can help you receive meaningful data. Remember that a survey doesn’t have to be long to be effective. Asking only the information you need will make reviewing your data more efficient, and your respondents will be grateful for a simple and effective survey to complete.
We recommend the following order of question types:
- Introduction questions
- Outcomes measurement / Dimension statement
- Experience questions
- About you
- General tips
Starting with a few quick and easy questions such as ‘Have you engaged with our online content before?’ or ‘Are you a member of (org name)?’ is a helpful way to ease respondents into the survey.
Think about what additional information could be helpful for you to segment your data (Which of the following best describes where you usually live? i.e. local, national, international, frequency of attendance, prior attendance, prior artform attendance).
Starting with a message about what these questions relate to and why you are asking helps frame the respondent to reflect on their experience before answering the next set of questions.
An example introduction for the dimension questions: The following statements are about your experience of (program name). Please indicate how much you agree or disagree. It’s okay to leave negative feedback – it helps us improve.
We recommend using between 6-8 Dimension Statements per survey. Any more than this and respondents may tend to get ‘trigger happy’ with the response slider and answer based on the repetitive action rather than their actual reflection.
Net-Promoter-Score and Overall-Enjoyment are pre-built question types under Experience in the Add Content list of the survey builder – placing these after the outcomes/impact questions help to round off a respondent’s reflection process.
Any long text feedback questions and general comments are generally best placed here at the end of the ‘reflection’ part of your survey.
Finish your survey with quick and easy to complete demographic questions (age, gender, postcode).
If it has been a longer survey, introducing this last part of the survey with a message ‘Thank you for your time. Finally, a few quick questions about yourself’ can be helpful.
‘Do you identify as any of the following’ – in this question you can ask demographic questions useful to your organisation reach such as cultural diversity, living with disability, or if they identify as LGBTQIA+. Good practice includes options for ‘Prefer not to say’ and ‘None of the above’.
Using survey logic is a handy way to target questions and reduce survey length (see a step by step video on setting up Survey logic here).
Consider the level of engagement your respondent has had with the activity you are evaluating to help guide your survey length. Artists/Collaborators/Participants in a workshop or forum may have a higher likelihood of engaging with more in-depth feedback surveys due to a deeper level of engagement with the activity. General audience members may be more receptive to shorter, succinct surveys.
Feel free to reach out to your Client Manager for guidance on survey set-up, or to sense check a survey you have already designed. If you aren’t already a Culture Counts member and would like more information on how the evaluation framework works, enquire here and a member of our team will contact you.